Data Protection Policy

Data protection policy

Status as of 20 August 2021

The Swiss Society for Sports Psychiatry and Psychotherapy (SSSPP) is committed to protecting the privacy of its members, cooperation partners as well as users of the website www.sgspp.ch. By becoming a member or a cooperation partner of the SSSPP, by being in contact in any other capacity or by using this website, you consent to the collection and use of your data in accordance with the society's statutes and this protection policy. We may amend the provisions of this protection policy if required in accordance with applicable law. The current version published on our website applies in each case.

If applicable in the individual case - if resident in the European Union (EU) - data processing is carried out in accordance with the General Data Protection Regulation GDPR, Regulation (EU) 2016/679.

Personal data

Personal data is defined as any information that can be used to uniquely identify a person. It is therefore data from which a person can be traced. Personal data includes in particular first name, surname, telephone number, fax number, e-mail address and correspondence. They are collected when you become a member of the SSSPP, when you register for SSSPP events or the society news, when events are posted on our website at your request or when you send enquiries to the SSSPP committees.

In order to fulfil the purposes and tasks of the SSSPP, personal data of the members of the SSSPP are collected and processed - in compliance with Swiss law (Federal Data Protection Act - DSG) and for EU citizens in accordance with the requirements of the GDPR.

The following data are collected, insofar as they are required for a specific intended purpose:

Surname, first name, postal address, e-mail address and, if applicable, other contact information.
Correspondence with you and any information you send us within the scope of this correspondence (such as membership applications, participation in events, e-mail content).
Any personal information of members that is required according to the society's statutes to be used in accordance with the society's purposes.
The IP address of the requesting computer (or possibly mobile phone or similar), date and time of access, browser type and version as well as operating system when visiting our website as anonymised, statistical data on browser activities and behaviour patterns that do not allow any inference to individuals.

Purpose of the data collection

We require the personal data collection for specific purposes:

To answer your enquiries in writing or by telephone.
For administrative purposes such as sending letters, recording changes of address, etc.
For society operations, taking into account your rights and obligations in connection with the society
To improve our website
To evaluate system security and stability
To provide you with further information about us and our services

This includes, in the case of a membership application, first name, surname, date of birth, job title, academic title, private and business address, telephone number, fax number, e-mail, website and, if applicable, other contact details. Upon request, certain professional data may be published on the SSSPP website (www.sgspp.ch). The purpose of publishing the data on the SSSPP website is to provide a publicly viewable directory of specialists in sports psychiatry in psychiatric-psychotherapeutic practices and psychiatric clinics.

The publication of consultations offers may have the following consequences:

The published information is accessible worldwide, i.e. also in countries without data protection regulations.
The published information (including and in particular names) can be searched for worldwide.
With the publication, the persons concerned effectively lose all control over the purposes of future processing outside the SSSPP.
Information can be understood completely differently from what was originally intended. Firstly, this may lead to misunderstandings; secondly, persons or organisations may use the information for purposes not envisaged at the time of publication and thus pursue interests diametrically opposed to those of the data subjects.
The published information can in fact no longer be deleted outside the SSSPP; once published, it can no longer be controlled on the internet.
It can never be completely ruled out that data will be accidentally or deliberately altered and thus become false.

Unfortunately, the risks arising from this are not always immediately apparent. For example, published details can be linked with other information resulting in a detailed personality profile, and there is also the risk that the address will be swamped with unsolicited advertising mail ("spamming") which may render the data unusable.

Disclaimer

We take reasonable technical and personnel measures to ensure that your personal data is not accessed, altered or stolen by unauthorised third parties. The SSSPP accepts no liability for any direct or indirect damage you may suffer as a result of voluntarily communicating your personal data. Nor is any liability assumed for the content of websites linked from our website. The owners of the respective websites are responsible for the content as well as for compliance with data protection. The liability of the SSSPP is excluded to the maximum extent permitted by law.

Tracking, cookies and other technologies when using our website

Cookies

When visiting our website, we may store information on your computer in the form of cookies. Cookies are small files that are transferred from an internet server to your browser and stored on its hard drive. This information, which is stored in the cookies, allows you to be automatically recognised for subsequent visits of our website, making it simpler for you to use. Certainly, you may also visit our website without accepting cookies. To do this, you can make changes to your browser settings. However, the ease of usage of the website may be restricted.

When visiting our website, the provider Cyon, based in Brunngässlein 12, 4052 Basel, Switzerland, stores the IP address of the visitor, the time of access, the operating system and the browser used for each visit. However, we do not evaluate this data. Information on Cyon's data protection can be found at www.cyon.ch/legal/datenschutzerklaerung (available in German only).

Social media elements

We maintain publicly accessible profiles in the social networks of the providers listed below. In order to integrate the content of our social networks with our website for the benefit of our visitors, we use so-called social plugins. You can recognise these small buttons by the logo of the corresponding provider on our website. We have no influence on what data an activated plugin collects and how it is used by the provider; for this, we refer you to the privacy policy and terms and conditions of the respective provider.

We have integrated social plugins from the following companies on our website:

Twitter

Operated by Twitter Inc, 1355 Market St, Suite 900, San Francisco, CA 94103, USA, Twitter is a microblogging service used for the exchange and distribution of short messages. An overview of Twitter's plugins and their appearances can be found here: https://dev.twitter.com/web/overviewhttps://dev.twitter.com/web/overview; information on data protection at Twitter can be found here: https://twitter.com/en/privacy. If you have a Twitter account, this data can be linked to it. If you do not want this data to be assigned to your Twitter account, you must log out of Twitter before visiting our website.

Instagram

Instagram is an online service provided by Instagram LLC, 1601 Willow Rd, Menlo Park CA 94025, USA. Facebook is based in Menlo Park CA, USA. Instagram is part of the Facebook group of companies based in Menlo Park CA, USA, and shares infrastructure, systems and technology (https://www.facebook.com/help/111814505650678?ref=dp) with Facebook and the other Facebook companies. Instagram is a mixture of microblog and audiovisual platform and enables the sharing of photos and videos. Information on data protection at Instagram and Facebook can be found at https://help.instagram.com/196883487377501/?helpref=hc and https://www.facebook.com/policy.php respectively. If you have an Instagram or Facebook account, this data can be linked to it. An overview of the Instagram and Facebook plugins can be found at https://developers.facebook.com/products/instagram/ and https://www.facebook.com/policy.php respectively. If you do not want this data to be assigned to your Instagram or Facebook account, you must log out of Instagram or Facebook before visiting our website.

LinkedIn, based in Sunnyvale CA, USA, is a web-based social network for maintaining and connecting business contacts. LinkedIn is a service of the technology group Microsoft based in Redmond WA, USA. An overview of cookies used by LinkedIn can be found here: https://de.linkedin.com/legal/cookie-policy. Information on data protection can be found at https://www.linkedin.com/legal/privacy-policy. Details on plugins used by LinkedIn can be found at https://developer.linkedin.com/product-catalog/plugins. Information about Microsoft's data protection can be found at https://www.microsoft.com/enus/trust-center/privacy. If you have a personal, work or school account with Microsoft, data may be linked. If you do not wish this data to be assigned to your LinkedIn or Microsoft account, you must log out of LinkedIn or Microsoft before visiting our website.

Storage of personal data

Your personal data is managed decentrally. We store the personal data collected for as long as necessary to fulfil the purposes mentioned above. Each user has the right to explicitly request the deletion of his or her personal data at any time. If there are legal or factual obstacles to deletion (e.g. legal retention obligations), the data will be blocked instead of deleted.

Disclosure of data to third parties

The data of members, cooperation partners and, where applicable, other persons concerned will only be passed on with explicit consent. Beyond these and the aforementioned circumstances, your personal data will only be disclosed and passed on to third parties if we are obliged to do so by law or regulation or at the request of government authorities.

Furthermore, we may contractually commission external service providers (such as printing offices) to process data for us (e.g. for publications), provided this is not prohibited by any legal or contractual confidentiality obligation. The external service providers may only process the data passed on in the same way as we ourselves are permitted to do so. Otherwise, we do not share any personal data with third parties.

External links

Our website contains links to third-party websites ("external links"). We make every effort to check the content of external links for possible legal violations when they are first placed and to delete them from our website in a timely manner as soon as we become aware of any legal violations. However, constant monitoring without concrete specific indications of legal violations is not reasonable. We do not assume any liability for compliance with data protection by the owners of the linked websites or for their content.

Rights of data subjects

Data subjects have the following rights:

to inspect or obtain a copy of your personal data held by us.
to the correction of any errors in your personal data.
to the deletion or blocking of your personal data at your request.
to the restriction of the use of your personal data, e.g. with regard to the sending of news of the society or further information.

Obligations of data subjects

As part of your duty to cooperate, you must ensure that your data is correct and up-to-date and that your access data (user names, passwords, etc.) to user accounts, platforms and shops are stored securely and that no third parties have unauthorised access to them. You are liable for all possible damages resulting from an incorrect state of your data or unauthorised use of your access data.

Note

Swiss law is applicable to this data protection policy. If applicable in individual cases, the European General Data Protection Regulation is to be considered. The exclusive place of jurisdiction is the registered office of the SSSPP (in accordance with the society’s statutes) in Switzerland. We reserve the right to amend this data protection policy at any time.

Should individual provisions be void, the validity of the remaining provisions shall not be affected thereby.

This data protection policy is currently valid and has the status of 20 August 2021.

Contact

If you have any questions or other concerns in connection with this data protection policy, please contact us by e-mail at info[at]sgspp.ch, keyword "data protection".

Supplement to the data protection policy on the processing of personal data in accordance with the European General Data Protection Regulation (Regulation (EU) 2016/679)

1. This data protection policy includes the "duty to inform when collecting personal data from the data subject" pursuant to Art. 13 of the EU General Data Protection Regulation (GDPR).

2. Insofar as the conditions described in the respective regulations are met, every member of the SSSPP - in particular if resident in the EU - has the following rights:

the right to withdraw consent (pursuant to Article 7 (3) GDPR),
the right to information (pursuant to Articles 13 and 14 GDPR),
the right of access (pursuant to Article 15 GDPR),
the right to rectification (pursuant to Article 16 GDPR),
the right to erasure (pursuant to Article 17 GDPR),
the right to restriction of processing (pursuant to Article 18 GDPR),
the right to be informed and notified (pursuant to Articles 19 and 34 GDPR),
the right to data portability (pursuant to Article 20 GDPR) and
the right to object (pursuant to Article 21 GDPR).

3. The operator of the website, all members or other persons working for the SSSPP are prohibited from processing, disclosing, making accessible to third parties or otherwise using personal data without authorisation for purposes other than the respective fulfilment of tasks. This obligation shall survive beyond the termination of the above-mentioned person’s membership in the SSSPP.

4. For the collection, storage and publication of further personal data, a separate written declaration of consent from the member, cooperation partner or other persons concerned is required in compliance with Art. 7 GDPR. The decision to collect further personal data and its publication is made voluntarily by the member.